Privacy Notice and Terms of Use
Last Updated: July 2026
Your trust is important to us.
District 5810 Rotary Youth Exchange (“District 5810 RYE,” “we,” “our,” or “us”) is committed to protecting your privacy and handling personal information responsibly while supporting a safe and meaningful Rotary Youth Exchange experience.
This Privacy Notice explains what information we collect through this website, how we use it, and how we protect it. It also outlines the terms governing the use of this website.
Information We Collect
You are not required to provide personal information simply to browse this website.
We collect only the information you voluntarily provide when you:
- Contact us
- Request information about Rotary Youth Exchange
- Apply as an exchange student
- Apply to become a host family
- Volunteer with our program
Depending on your interaction with us, we may collect information such as:
- Name
- Email address
- Phone number
- City, State/Province, and Country
- School information
- Parent or guardian contact information
- Application materials
- Messages or questions you submit
How We Use Your Information
We use the information you provide to:
- Respond to inquiries
- Process student and host family applications
- Coordinate interviews, orientations, and exchange activities
- Communicate with students, parents, volunteers, and host families
- Improve our website and program communications
We do not sell, rent, or share your personal information for advertising or commercial marketing purposes.
Student Stories, Photos, and Videos
One of the goals of this website is to celebrate the life-changing experiences of Rotary Youth Exchange.
With appropriate permission from the student or, when applicable, a parent or legal guardian, we may publish:
- Student photographs
- Videos
- Testimonials
- Exchange stories
- First names, home country, host country, and exchange year
We obtain appropriate consent before publishing identifiable student photographs, videos, testimonials, or personal stories whenever required.
If you would like any content removed or updated, please contact us and we will promptly review your request.
We are committed to celebrating our students’ experiences while respecting their privacy, safety, and well-being.
Cookies and Website Analytics
Our website may use cookies and basic analytics tools to understand how visitors use the site and improve the overall user experience.
This information may include:
- Browser type
- Device type
- Pages visited
- Date and time of visits
- General website usage statistics
This information is collected in aggregate and is not used to personally identify visitors. You may choose to disable cookies through your browser settings; however, some website features may not function as intended.
Third-Party Websites
Our website may contain links to third-party websites, including Rotary International, Rotary districts, schools, social media platforms, and partner organizations.
District 5810 Rotary Youth Exchange is not responsible for the privacy practices or content of external websites.
Data Security
We take reasonable administrative and technical measures to safeguard the personal information submitted through this website and protect it from unauthorized access, disclosure, alteration, or misuse.
While we strive to protect your information, no method of electronic transmission or internet storage can be guaranteed to be completely secure.
Children’s Privacy
Rotary Youth Exchange serves high school students, many of whom are under the age of 18.
Participation in Rotary Youth Exchange requires appropriate parent or legal guardian involvement throughout the application and exchange process in accordance with program requirements. We do not knowingly collect personal information from children under the age of 13 through this website.
Your Privacy Choices
You may request to:
- Review the information you have submitted
- Correct inaccurate information
- Request removal of your personal information or published content, where appropriate
Please contact us using the information below.
Our Commitment to Student Privacy
Protecting the privacy, dignity, and safety of our students is one of our highest priorities as a youth-serving organization.
We carefully consider the information we publish online and strive to celebrate student experiences while respecting the privacy of every student, host family, and volunteer.
We also follow Rotary’s Youth Protection principles and are committed to maintaining a safe, respectful, and supportive environment for every participant in our program
Accuracy of Information
We strive to keep the information on this website accurate, complete, and up to date. However, program requirements, available exchange countries, application deadlines, fees, and other information may change without notice.
While we make every effort to ensure the accuracy of the information presented, District 5810 Rotary Youth Exchange does not guarantee that all website content is current or free of errors. Please contact us directly if you have questions regarding current program information.
In the event of any discrepancy between the information on this website and official Rotary Youth Exchange program materials or communications, the official program information will govern.
Terms of Use
By accessing and using this website, you agree to use its content for lawful and informational purposes only.
Use of this website does not create a contractual relationship with District 5810 Rotary Youth Exchange or guarantee acceptance into any Rotary Youth Exchange program.
The information provided on this website is intended to help prospective students, parents, host families, volunteers, and the public learn about the District 5810 Rotary Youth Exchange Program.
All website content, including text, photographs, videos, graphics, and logos, is the property of District 5810 Rotary Youth Exchange or is used with permission unless otherwise noted. Content may not be copied, reproduced, or distributed without prior written permission.
Links to third-party websites are provided for your convenience. District 5810 Rotary Youth Exchange is not responsible for the content, accuracy, availability, or privacy practices of external websites.
District 5810 Rotary Youth Exchange reserves the right to update, modify, or remove website content, program information, and these Terms of Use at any time without prior notice.
Intellectual Property
Unless otherwise noted, all photographs, graphics, logos, written content, and other materials on this website are the property of District 5810 Rotary Youth Exchange or are used with permission.
Unauthorized reproduction, distribution, or commercial use of website content is prohibited without prior written permission.
Changes to This Privacy Notice and Terms of Use
This Privacy Notice and Terms of Use may be updated periodically as our website and program evolve. Any updates will be posted on this page with the revised effective date.
Contact Us
If you have questions about this Privacy Notice or how information is handled, please contact:
District 5810 Rotary Youth Exchange
General Inquiries:
Or visit our Contact page.
© 2026 District 5810 Rotary Youth Exchange. All rights reserved.
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